ViDiS Spółka Akcyjna, whose registered office is in Kobierzyce at Logistyczna 4, 55-040 Bielany Wrocławskie, Poland, as part of its fulfilment of its duties under the applicable personal data protection regulations, including without limitation the Regulation of the European Parliament and the Council (EU) 2016/679 of 27 April 2016 on the protection of individuals with regard to the processing of personal data and on the free movement of such data and repealing Directive 95/46/EC („GDPR”) hereby advises you on the processing and the protection of your personal information.
The information presented in the Privacy Policy will help you understand which personal data ViDiS SA collects and processes, the purposes ViDiS SA uses it for and what your rights related to the protection of your personal data are.
ViDiS Spółka Akcyjna, whose registered office is in Kobierzyce at Logistyczna 4, 55-040 Bielany Wrocławskie („ViDiS SA”) is you Personal Data Controller („PDC”).
You can contact us in the following ways:
ViDiS SA collects and processes personal data in connection with:
ViDiS SA collects and processes personal data at the minimum scope required for the purpose to which it is collected.
Depending on the purpose of data collection and the legal basis for its collection and processing, ViDiS SA may collect and process the following types of data:
1. If you use our warranty and post-warranty repairs and technical support.
| Purpose of data processing | Legal basis of data processing | How long data is stored/processed |
|---|---|---|
| Service contract or performance of requested activities prior to contract execution | Article 6 (1) letter b of the GDPR | Period necessary for the contract to be performed (service to be delivered) |
| Accounting and maintaining accurate tax documentation | Article 6 (1) letter c of the GDPR in connection with Article 74 (2) of the Polish Accounting Act and other special detailed regulations | Period of data retention required by accounting and tax regulations |
| Ensuring safety and security of persons and property using closed circuit television capable of recording images of individuals present on the premises of ViDiS SA, which is legitimate interest that can serve as a legal ground for data processing by PDC pursuant to GDPR | Article 6 (1) letter f of the GDPR | 1 month |
2. If you are a ViDiS SA customer, including without limitation a customer who uses the B2B system operated by ViDiS SA:
| Purpose of data processing | Legal basis of data processing | How long data is stored/processed |
|---|---|---|
| Performance of sales contract, including the delivery of goods or services; contacting the customer for the purposes of order fulfilment | Article 6 (1) letter b of the GDPR | Period necessary to perform the sales contract (from order placement to the completion of its delivery) |
| Exercise or defence of legal claims related to business activities, which is legitimate interest that can serve as a legal ground for data processing by PDC pursuant to GDPR | Article 6 (1) letter b of the GDPR | Period of limitation of claims under applicable laws |
| Accounting and maintaining accurate tax documentation | Article 6 (1) letter c of the GDPR in connection with Article 74 (2) of the Polish Accounting Act and other special detailed regulations | Period of data retention required by accounting and tax regulations |
| Ensuring safety and security of persons and property using closed circuit television capable of recording images of individuals present on the premises of ViDiS SA, which is legitimate interest that can serve as a legal ground for data processing by PDC pursuant to GDPR | Article 6 (1) letter f of the GDPR | 1 month |
3.If you use contact forms available on websites operated by PDC:
| Purpose of data processing | Legal basis of data processing | How long data is stored/processed |
|---|---|---|
| Contact made in connection with with a query or request submitted by means of an online contact form, under a data processing consent provided by the individual making contact | Article 6 (1) letter a of the GDPR | Period necessary to provide the answer/resolve the case/exchange the necessary correspondence/communication related to the query or request, and in any case not longer than until the moment you withdraw your consent to personal data processing |
| Exercise or defence of legal claims related to PDC's business, which is legitimate interest that can serve as a legal ground for data processing by PDC, provided that your query/request reasonably justifies data processing to that purpose (e.g. if you are enquiring about your warranty claim) | Article 6 (1) letter a of the GDPR | Period of limitation of claims under applicable laws |
4. If you are a recipient of ViDiS SA's marketing operations and/or our newsletter:
| Purpose of data processing | Legal basis of data processing | How long data is stored/processed |
|---|---|---|
| Marketing operations related to ViDiS SA's business, including starting new busines relationships, sending quotes and product details, notifying recipients about the available services and special offers, sending newsletters and mailouts – on the grounds of PDC's legitimate interest or your express consent | Article 6 (1) letter f of the GDPR, which is PDC's legitimate interest, which includes marketing our products and services Article 6 (1) letter a of the GDPR, Article 10 (2) of the Act on provision of services by electronic means, Article 172 of the Telecommunications law | Period required by the specific purpose, and in any case not longer than: 1. until you have submitted your objection against processing of your data for this purpose, or 2. if you have consented to processing of your data for marketing purposes – until you have withdrawn your consent |
5.If you are applying for a job at ViDiS SA:
| Purpose of data processing | Legal basis of data processing | How long data is stored/processed |
|---|---|---|
| Conducting the current recruitment process | Article 221 of the Labour Code, Article 6 (1) letter c of the GDPR, Article 6 (1) letter f of the GDPR, which is PDC’s legitimate interest, which includes providing adequate level of employment | 3 months since the beginning of recruitment process |
| Conducting future recruitment processes | Article 6 (1) letter a of the GDPR | 1 year since the beginning of recruitment process |
Where does ViDiS get your data from ?
| Customers: | We obtain your data directly from you prior to executing a contract with you or in the course of its performance |
|---|---|
| Business partners: starting business relationships |
We obtain your data directly from you prior to executing a contract with you or in the course of its performance. |
| Business partner representatives, contact persons | Your data is obtained either from the entity (business, company, organisation) which you represent or directly from you. If data is obtained from the entity you represent, PDC shall collect your first name, surname, telephone number, email address and position. |
| Prospective business partners | Your data is obtained directly from you or from publicly accessible sources. In the latter case, PDC shall collect the following personal data: first name, surname, business name, telephone number, email address, position. |
| Users of our online forms | Your data is collected directly from you using the online form or when responding to your query or request submitted to it using the contact form. |
| Addressees of our marketing operations | Your data may be obtained: 1.directly from you; 2. from the entity you represent (first name, surname, telephone number, email address, position); |
| Job applicants | Your data is collected directly from you via the documents sent to us (CV) |
Is it obligatory for you to provide your data to us ?
| Customers: | Your providing the information necessary to perform the contract is a necessary condition for its execution. If you refuse to provide the information, it will not be possible for you to use the service or receive our invoices. |
|---|---|
| Business partners: |