VIDIS S.A., headquartered in Kobierzyce, 4 Logistyczna Street, 55-040 Bielany Wrocławskie, fulfilling the obligations arising from the applicable legislation on the protection of personal data, including the Regulation of the European Parliament and of the Council (EU) 2016/679 of April 27, 2016 on the protection of individuals with regard to the processing of personal data and on the free movement of such data and repealing Directive 95/46/EC (hereinafter referred to as RODO), wishes to provide you with information regarding the processing and protection of your personal data.
The information contained in the Privacy Policy will help you understand what personal data VIDIS SA collects and processes, for what purpose it is used, and what rights you have in relation to the protection of your personal data.
Who collects and processes your personal data, i.e. who is the controller of your personal data?
VIDIS Spółka Akcyjna, headquartered in Kobierzyce, 4 Logistyczna Street, 55-040 Bielany Wrocławskie (hereinafter referred to as VIDIS SA or ADO - personal data controller).
How can you contact VIDIS SA?
You may contact us:
via e-mail: rodo@vidis.pl;
by phone: (+48) 71 33 880 00;
by mail: 4 Logistyczna Street, 55-040 Bielany Wrocławskie, post office Kobierzyce.
When and what personal data does VIDIS SA collect and process?
VIDIS SA collects and processes personal data in connection with:
provision of maintenance services;
the sale of products and services through the B2B system, including order processing and customer contact;
marketing activities undertaken;
establishing contact through forms available on the websites;
established business relationships;
conducted recruitment processes.
What personal data does VIDIS SA collect and process?
VIDIS SA collects and processes personal data to the extent necessary to fulfill the purpose for which they were collected. Depending on the purpose and the legal basis for collecting and processing personal data, VIDIS SA may collect and process the following data, among others:
identifying data, including but not limited to: first name, last name;
contact data, including, but not limited to: address, telephone number, e-mail address;
company-identifying data, including, but not limited to: company name, business address, tax identification number (NIP), business identification number (REGON).
For what purpose and on what legal basis does VIDIS SA process your personal data and how long are they stored?
1. if you use the service
Purpose of data processing | Legal basis of data processing | Period of storage/processing of personal data |
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Performance of the service contract or taking requested actions prior to the conclusion of the contract | Article 6(1)(b) RODO | The period necessary for the performance of the contract (realization of the service) |
Maintenance of accounting and tax records | Article 6(1)(c) RODO in connection with Article 74(2) of the Accounting Act and other specific provisions | Retention period for accounting and tax records as stipulated by law |
Ensuring the security of persons and property in the use of video surveillance, recording the image in the premises of VIDIS SA, which constitutes a legitimate interest of data processing by ADO | Art. 6(1)(f) RODO | 1 month |
2. If you are a customer of VIDIS SA, including customers of the B2B system operated by VIDIS SA:
Purpose of data processing | Legal basis of data processing | Period of storage/processing of personal data |
|---|
Execution of the sales contract, including delivery of goods or services, contact in connection with the execution of the order | Art. 6(1)(b) RODO | Period necessary for the execution of the sales contract (from placing the order to its execution) |
Investigation and defense against claims arising from business activities, which is a legitimate interest of data processing by ADO | Art. 6(1)(f) RODO | The period of limitation of claims under the law |
Maintenance of accounting and tax records | Article 6(1)(c) RODO in connection with Article 74(2) of the Accounting Act and other specific provisions | Retention period for accounting and tax records as prescribed by law |
Ensuring the security of persons and property in the use of video surveillance, recording the image in the premises of VIDIS SA, which constitutes a legitimate interest of data processing by ADO | Art. 6(1)(f) RODO | 1 month |
3. If you use the contact forms available on the websites operated by ADO:
Purpose of data processing | Legal basis of data processing | Period of storage/processing of personal data |
|---|
To contact you in connection with a question/request submitted via the contact form, based on your consent to data processing | Article 6(1)(a) RODO | For the period necessary to respond to the request and conduct correspondence/conversations related to the request, but no longer than until you withdraw your consent to the processing of your personal data |
Pursuing and defending against claims related to ADO's business activities, which is a legitimate legal interest of ADO, when your notification may justify the processing of data for this purpose (e.g., when the notification concerns a complaint) | Article 6(1)(f) RODO | For the period of the statute of limitations for claims specified by law |
If marketing activities are undertaken towards you by VIDIS SA / newsletter is sent:
Purpose of data processing | Legal basis of data processing | Period of storage/processing of personal data |
|---|
Conducting marketing activities related to the activities of VIDIS SA, including establishing business relationships, sending offers, information about goods, services, promotions, newsletters - within the framework of the ADO's legitimate interest or your expressed consent | Article 6(1)(f) of the RODO, which is ADO's legitimate interest, which is the marketing of products and services Article 6(1)(a) of the RODO, Article 10(2) of the Electronic Services Act, Article 172 of the Telecommunications Law | For the period necessary to achieve the purpose, but no longer than until: 1) your objection to the processing of your personal data for this purpose, or 2) if you have given marketing consents - until you withdraw the consent you have given |
If you are applying for a job at VIDIS S.A.
Purpose of data processing | Legal basis of data processing | Period of storage/processing of personal data |
|---|
To carry out the current recruitment process | Article 221 of the Labor Code (Labor Code?), Article 6(1)(c) of the RODO, Article 6(1)(f) of the RODO, which is the ADO's legitimate interest, which is the need to ensure an adequate level of employment of employees | For a period of 3 months from the start of the recruitment process |
Where does VIDIS SA obtain your data from?
Customers: | Data is obtained directly from you before or during the execution of a contract. |
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Contractors: Establishing business relationships | Data is obtained directly from you before or during the execution of a contract. |
Contractor representatives, contact persons | Data is obtained from the entity on whose behalf you are acting or directly from you. When personal data is provided by the entity on whose behalf you are acting, ADO collects your data: name, surname, telephone number, e-mail address, official position. |
Potential contractors | Data is obtained directly from you or from publicly available sources. When personal data is collected from publicly available sources, ADP collects your personal data: name, surname, company name, telephone number, e-mail address, official position. |
Users of contact forms | Data is obtained directly from you in the contact form or during the contact conducted to respond to the request made through the contact form. |
Addressees of marketing activities | Data may be obtained: directly from you; from the entity on whose behalf you are acting (name, surname, telephone number, e-mail address, official position).
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Is it necessary for you to provide your data?
Customers: | Your provision of data necessary for the execution of the contract is a condition for the conclusion of the contract. Refusal to provide them will result in inability to use the service or issue an invoice. |
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Contractors: | The provision by you of the data necessary for the submission of an offer and the subsequent signing and execution of the contract is a condition for the conclusion of the contract. Refusal to provide them will result in the inability to make an offer and conclude a contract. |
Contractor representatives, contact persons | If you provide personal data directly to ADO, the provision of such data is voluntary, but necessary for ADO to perform a contract on behalf of the entity on whose behalf you are acting. If you do not provide the data, the execution of the contract may be hindered. |
Potential contractors | If you provide data directly to ADO, the provision of such data is voluntary, but necessary in order for ADO to take steps to establish a business relationship, including making an offer and entering into a contract. |
Users of contact forms | The provision of your data necessary to provide and respond to your application/questions is a condition for receiving a response. Failure to provide data will result in the inability to respond to the application/question. |
Addressees of marketing activities | Your provision of data is voluntary. |
Candidates for employment | Your provision of data listed in Article 221 of the Labor Code is necessary for the recruitment process. Any data beyond this are provided by you voluntarily. |
To whom may VIDIS SA provide your personal data?
Your personal data may be accessed by:
ADO employees and associates authorized to process your personal data at ADO's direction;
entities entrusted by ADO with the processing of your personal data, including:
providers of technical and organizational services (in particular, ICT service providers, postal and courier service providers);
providers of legal and advisory services, including in the case of the assertion of claims related to VIDIS SA's business activities and defense against claims;
other entities, persons or bodies - to the extent and under the terms of the law, with the proviso that the sharing of your data with the above-mentioned entities is carried out in accordance with applicable laws and with full compliance with the rules related to their security.
Will your data be transferred to countries outside the European Economic Area (countries other than the countries of the European Union and Iceland, Norway and Liechtenstein )?
Your data will not be transferred to countries outside the European Economic Area.
What rights do you have in connection with the processing of your data by VIDIS SA?
In connection with the processing of your personal data by VIDIS SA, you have:
The right to access your personal data (Article 15 RODO);
The right to rectify your personal data (Article 16 RODO);
The right to request erasure of your data in the cases specified in Article 17(1), subject to the exceptions specified in the provision of Article 17(3) RODO;
The right to request restriction of data processing in the cases specified in Article 18 RODO;
The right to data portability in the cases specified in the provisions of Article 20 of the RODO.
If you wish to exercise any of these rights, VIDIS SA allows you to contact:
You also have the right to lodge a complaint with the supervisory authority in charge of personal data protection in case VIDIS SA violates data protection regulations in the processing of your personal data.
The right to withdraw consent to the processing of personal data
If the ADO processes your personal data on the basis of consent, you have the right to withdraw your consent at any time, without affecting the validity of the processing that was carried out on the basis of your consent prior to its withdrawal.
You may withdraw your consent:
via email: rodo@vidis.pl;
at the reception desk of VIDIS SA branch, 4 Logistyczna Street, 55-040 Bielany Wrocławskie;
by mail: VIDIS SA, 4 Logistyczna St., 55-040 Bielany Wrocławskie;
regarding receipt of the newsletter - by following the instructions in the e-mail.
Will automated decisions (decisions without human involvement) be made towards your data?
No automated decisions (decisions without human involvement) will be made in relation to your personal data, including your data will not be subject to automated profiling.
Right to object
In addition, VIDIS SA informs you that, for reasons related to your particular situation, you have the right to object to the processing of your personal data, including profiling, where the basis of data processing by the ADO is:
the necessity of the processing for the performance of a task carried out in the public interest or in the exercise of public authority vested in the controller (Article 6(1)(e) of the DPA);
ADO's legitimate legal interest (Article 6(1)(f) RODO).
Once an objection has been lodged, VIDIS SA will not be able to process personal data based on the aforementioned grounds for processing unless it demonstrates the existence of compelling legitimate grounds for processing overriding the interests, rights and freedoms of the data subject, or grounds for the establishment, assertion and defense of claims.
If VIDIS SA processes your data for direct marketing purposes, you have the right to object to the processing of your data by VIDIS SA for direct marketing purposes.
Security of personal data
VIDIS SA uses appropriate technical and organizational measures to keep your personal data secure, including protecting your personal data from unauthorized access, loss or destruction. To ensure the security of your personal data, VIDIS SA has implemented appropriate personal, organizational, technical (IT) and physical security measures.
